Q. What’s the best way to record goods received on quantity per order line by date?
A. Use the Goods Received functionality program on Purchase Orders. Not only can you record and display goods received on quantity per order line by date, but you can also allow the flexibility to create invoices per goods received only and enable the option to generate single invoice per goods received or multiple line invoice per selected goods received record. See here for more.
Q. I’m having trouble allocating a receipt against an invoice. How do I do this?
A. To allocate a receipt against an invoice go to Sales –> Money Collected, this will give you a list of invoices and receipts that are outstanding.
There is a checkbox beside each transaction, in the case of the invoice and receipt suggested, select the invoice then select the receipt. In the blue section below, select the appropriate bank account and set the date to the receipt date, as this receipt has been reconciled in the bank.
When you are done your screen should look like the screen below. Click on the Save/Allocate button to complete. If you want to amend or delete an allocation, follow these steps.
Q. I use Stock, but would I need Stock Builder as well?
A. It really depends on whether you would need it or not. Stock enables you to calculate your storage costs, list all stock items with details of each item and is fully integrated with sales and purchase ledgers.
The stock builder provides an extra layer of functionality. It enables construction of a new stock part from other stock parts. For example, if you sell two items indivudally, but also want the option to sell both items as a bundle, the stock builder will create that for you. Here’s how
Q. Is it possible to transfer from one currency to another?
A. Yes. You would need the Advanced Multi-currency module for this to work. You will find it under Banking and then Transfer.
The program allows money transfer from one currency to another. The system suggests exchange rates as per the transaction date, but this can be over-written as we are aware that exchange rates vary from bank to bank.
Attached is a step-by-step help guide to show you how to do it. Bank Transfer Program
Q. How do you add Holiday pay automatically in Payroll?
A. Holiday pay can be automatically be added within the weeks payroll. Just follow these steps:
- Add a new payment line – it MUST contain the work Holiday to work (i.e. Holiday pay)
- Put the weekly rate in the rate box and number of weeks being paid in the time box.
- When the payroll run is made it will ADD the number of weeks in the holiday pay to give the tax allowances to include holiday pay.
- So for example if we are running week 20, and somebody is on holiday for 2 weeks – the the tax code will be extended to period 22.
- Also the additional weeks will be added to the NI computation, so that it will average the pay rather than compute the additional pay
Q. How do I design an invoice?
A. You can create as many invoice templates as you like from Liquid. You will find the option under Company, Company Details, Invoice Filename.
We recently revamped the layout of our Invoice Design feature, which now has more customisation and sports a simple ‘drag-and-drop’ function to insert images. It also contains HTML and CSS for more advanced users. Below is a guide which shows you how to create your invoice.
Invoice Template Help Doc
What we are also doing, is providing you with a free template structure that you can use when designing your invoice template. The structure makes it very easy to implement your design and you can find it below. Copy the code and paste it in the HTML section, under the ‘Show Header’ tab.
Liquid Invoice HTML Structure
Q. What is the Report Writer and how does it work?
A. The Report Writer enables you to create any report you like from Liquid. The opportunites of what you can create are limitless. We’ve devised a help document to show you how it works.
Q. I signed up for Client Manager, but it doesn’t seem to do anything.
A. The Client Manager is for accountants and bookkeepers to manage a Liquid Accounts client using the system. They need to add that client by entering the company code and password. If you want to use Liquid to manage your books, then you need to sign up for our ‘For Business’ package, not the Client Manager.
Q. Do I have to enter everything in date order?
A. No, you can put your entries into the system in any order you wish, providing you put the correct date in against the entry it will order them accordingly. Please note that purchase and sales invoice numbers will be allocated in the order that they are entered though.
Q. I cannot remember my log in details.
A. Go to your company administrator and they can access them for you. If you are the administrator ring our support line and we will help you.
Q. My invoices are printing with a web address at the top, what should I do?
A. This is a setting in your internet browser on your computer. You need to remove the header and footer from the page settings in your browser. (see below)
|In Internet Explorer, go to File and select Page Setup. If there is anything in the Header and Footer box, then delete it (this is usually only the URL and the date and not important.).
In Firefox, go to File and select Page Setup. Choose the Margin &
Header/Footer tab and ensure that the boxes are set to blank for each section.
Q. Can two people log in at the same time?
A. The system was designed so that you can have many users logged in simultaneously.
Q. How do I work with my accountant/bookkeeper?
A. Your accountant and bookkeeper can access your accounts through our Client Manager tool, which provides them the functionality to do the activities they need in order to support you. We have designed our system this way so that we can keep your part of the package as simple as possible. In order for your accountant and bookkeeper to gain access to your accounts you will need to provide them with your company code and company password.
Q. How do I transfer money between bank accounts?
A. Use the “Batch” function in the banking section to transfer money between bank accounts. Simply choose a “Bank payment” and select the bank account you are transferring from in the “bank” field. Enter the details and amount, then select the nominal code of the bank account you are paying the money in to in the “Nominal” box.
Q. How do I handle personal expenses?
A. We advise that each individual expense account is set up as a supplier and expenses are added to it as purchase invoices. When expenses are paid they are then paid just like any other supplier to the company.
Q. I have got a company debit card. How do I deal with these transactions?
A. If you are using the debit card to pay for transactions you have entered as purchase invoices, you will need to put the transaction through on the correct supplier account. Do this as a payment out of the bank account that the card will debit from. However, if you are using the card to buy small items that you do not receive a purchase invoice for such as milk and tea bags where you only receive a till receipt, it easier to put it through the “ add a transaction button” directly out of the bank.
Q. I have a company credit card for expenses. How do I put this into my accounts?
A. We advise that you set up your credit card account as a supplier and put your transactions on as a purchase invoice. This way your credit card company is treated by the system as any other supplier. If you do not pay your credit card off in full the amount owing will show along with the any other suppliers you owe.